Society of Scottish Artists And Visual Arts Scotland

Exhibition Details

Society of Scottish Artists and Visual Arts Scotland


Artists from across the world to apply to be part of the biggest show of contemporary art in Scotland.

Entry Deadline: 05 August 2019 Midnight

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Key Dates

This call is for INSTALLATION, PROPOSALS AND PERFORMANCE SUBMISSIONS there are 4 separate calls for works in different media please see for details. 

Open For Entry: Thursday 20 June 2019
Entry Deadline: Monday 5 August 2019

PRE – Selection Notification: Tuesday 27 August 2019
Artwork Delivery: Sunday 15 December 2019 10am – 4pm or by arrangement 

Private View: Saturday 21 2019, 2pm – 5pm
Exhibition Open To Public: Sunday 22 December 2019 – Thursday 30 January 2020
Collection of unsold work: Saturday 1 February 2020, 10am – 2pm

Entry Pricing

Standard Prices
Maximum Artwork Entries: 3
First or Single Entry Price: £15
Up to 2 artworks: £30
Up to 3 artworks: £45

Concession Price for Member of SSA or VAS
Maximum Artwork Entries: 3
Free Entry

Professional Member of SSA or VAS
Maximum Artwork Entries: 4
Free Entry

Exhibition Entry Information

Society of Scottish Artists and Visual Arts Scotland invite artists from across the world to apply to be part of the biggest show of contemporary art in Scotland.

Working together for the second time, the two leading arts organisations are joining forces to present another ambitious collaborative exhibition celebrating the best in contemporary and applied art.

The exhibition, entitled OPEN SSA+VAS, will take place at the Royal Scottish Academy on Edinburgh’s Princes Street from 22 December 2019 – 30 January 2020.

OPEN SSA+VAS promises to be the largest and most diverse exhibition of contemporary art and craft to be held in Scotland this year, giving an expected audience of over 30,000 people the opportunity to discover and enjoy artworks across all mediums. The exhibition is produced and supported entirely by artists with no public funding.

Society of Scottish Artists and Visual Arts Scotland are artist-led organisations, both societies support and nurture a vibrant network of artist members from across Scotland and beyond.

The exhibition will be held at: 
Royal Scottish Academy
The Mound
Edinburgh EH2 2EL

How to submit your work

  • All entries must be submitted using the online portal by the stated deadlines. Only works that have been pre-selected via the online submission process will be accepted on the hand in day.
  • Professional Members of VAS or SSA may submit up to four works in total across all categories. 
  • Ordinary members, Student/Associate/Graduate Members and non-members of VAS or SSA may submit up to three works in total across all categories.
  • Non-members will be charged £15 per submission and can submit up to 3 works. 
  • There is no entry charge for members of VAS or the SSA. Anyone wishing to join either society or renew their membership can do so online at or

Artwork images and details. 

Up to 6 images can be submitted. These might include sketches of the proposed work or images of past works and links to video or documentation.

  • Please ensure all artwork details are correct - titles, prices etc. submitted at this stage will be used for labels, exhibition catalogue and online.
  • A link to online video or other related supporting materials can be included in the submission. If the selection committee requires a password to view the work online please ensure this is submitted along with the link. 
  • Image files should be JPG or PNG and no more than 5MB large. The upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. 
  • Save your image files with your name and the title of your artwork as the file name, eg, JoeBloggs_Untitled1.jpg.  Do not include invalid characters such as ‘ ” & % * ( ) < > / \ ~ # + =


  • No work will be exhibited that has also been shown or will be shown in the RSA open exhibition or New Contemporaries, or that has previously been shown in any SSA, VAS, RSW annual exhibition.
  • No reproductions or copies of any kind will be accepted. 
  • Artists do not need to be Scottish or have a Scottish connection to exhibit. Please note however that all pre-selected works need to be delivered to and collected from the gallery by the artist or a nominated representative.


  • Pre-Selection results will be available by the dates stated above.
  • Selection of certain works may be made with conditions and suggestions by the curatorial committee and may require a site visit and/or further discussion. If this is the case will contact you directly.
  • The judging panel’s decision is final and there is no appeals process.
  • We regret that we cannot offer feedback on the results of the selection.

Pre-selected works

  • Works that pass the online pre-selection process must be delivered to the gallery by the date stated above.
  • All works that are pre-selected online are still subject to final selection by the panel on delivery to the gallery.
  • Work selected for the exhibition will be subject to an administration fee of £5 per work for VAS and SSA members, and £15 per work for non-members to be paid on delivery.
  • Works that are not included in the final selection should be uplifted from the gallery by the date stated above. The Societies have no storage space so works not hung must be collected by this date. Any work not uplifted becomes the property of SSA/VAS and may be disposed of or recycled.


  • Where two or more artists are collaborating on a single work the submission will count as one of the permitted entries from each of the artists. Artists submitting collaborative work can use the rest of their permitted entries to submit solo works.

Delivery of your work

  • The gallery is not manned by Society staff out with the advertised times and access cannot be arranged.
  • All packaging materials must be removed from the gallery.
  • There is no car park at the gallery. Where possible please arrive on foot or by public transport. Vehicular access will only be allowed for the delivery of large scale or heavy works.
  • Download the printable label, stick it to a piece of card or stiff paper, and attach it with string to the back of your work so that it can hang freely.
  • Please also attach a permanent label to your work with name, title, price and a contact phone number.
  • Our recommended carriers are:
    Ali MacAuley: 0131 4433525, 07740 941715
    Van Go Go 2: Stuart Horsburgh, 07867 501778,


  • Whilst every possible care will be taken of works submitted, the Societies cannot be responsible for any loss or damage incurred during the exhibition or in transit to and from it.  The society does not insure the exhibits, artists are advised to insure their own work.

Sales & Commission

  • Professional members of VAS and the SSA will be charged a reduced commission rate of 35% on the sale price of all work sold in the exhibition.
  • Ordinary, student/associate and non-members will be charged a commission of 40% on the sale price of all work sold in the exhibition.
  • Any private sale must be intimated to the sales agent of VAS/SSA, and will be subject to the same level of commission. A sale made through the Societies shall have precedence. 

Plinths and Display Equipment

  • Artists must provide their own floor standing plinths or display equipment at the time of delivery.
  • All display equipment must arrive in good condition and ready for use as no painting is permitted within the gallery.
  • Any specialist display and hanging mechanisms must be clearly outlined in the submission proposal and any extra costs incurred should be bourne by the artist.
  • Selected artists must supply their own electronic equipment if needed at the point of delivery.
  • All electronic equipment must be in good working order and PAT tested prior to handing in.
  • All equipment must be labelled with artist’s name and contact number.

Removal of Works

  • Works cannot be removed until the end of the exhibition.
  • The gallery is not manned by Societies’ staff out with the advised return date and times and access to collect works cannot be arranged.
  • VAS/SSA reserves the right to sell any works not collected after a six week period. Any costs incurred in storing uncollected work will be passed on to the artist.
  • Artists are responsible for arranging the collection of their own work if delivered by carrier.


  • It will be assumed that photographic reproduction of all works submitted and use of images for promotion or marketing purposes by Society is allowed by the artist unless otherwise indicated.


By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors on all matters Is final and no correspondence will be entered into. I understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances. I authorise The Organisers To process, store, and utilise the data in my submission and agree that, if selected for the exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes. All information provided by me is true and accurate and that the work submitted is wholly of my own creation. I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

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