Society of Scottish Artists And Visual Arts Scotland

Exhibition Details

Society of Scottish Artists And Visual Arts Scotland
OPEN VAS + SSA 2019/2020

Call for Entries - GENERAL SUBMISSION Painting, printmaking, photography, drawing, sculpture, craft, jewellery

Society of Scottish Artists and Visual Arts Scotland invite artists from across the world to apply to be part of the biggest show of contemporary art in Scotland. Working together for the second time, the two leading arts organisations are joining forces to present another ambitious collaborative exhibition celebrating the best in contemporary and applied art. The exhibition, entitled OPEN SSA+VAS, will take place at the Royal Scottish Academy on Edinburgh’s Princes Street from 22 December 2019 – 30 January 2020.

Entry Deadline: 30 September 2019 Midnight

Preselection Completed
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Key Dates

Open For Entry: Thursday 1st August

Entry Deadline: Monday 30th September, midnight.

Pre-selection Notification: Wednesday 23rd October

Artwork Delivery: Sunday 15th December 10 - 4pm

Private View: Saturday 21st December 2pm-5pm

Exhibition Open To Public: Sunday 22nd December - Thursday 30th January 2020

Collection of unsold work: Saturday 1st February 2020

Entry Pricing

Standard Prices
Maximum Artwork Entries: 3
First or Single Entry Price: £15
Additional Entries: £15 per artwork up to 3 artworks.

Concession Price for Member of SSA or VAS Free Entry
Maximum Artwork Entries: 3
Free Entry

Professional Member of SSA or VAS
Maximum Artwork Entries: 4
Free Entry

Exhibition Entry Information

All entries must be submitted using the online portal by the stated deadlines. Only works that have been pre-selected via the online submission process will be accepted on the hand in day.

There are no restrictions on size, discipline or media.

Professional Members of the Societies may submit up to four works in total, including large scale or installation works. 

Artist members, Graduate and Student Members may submit up to three works in total, including large scale and installation works.

There is no entry charge for members of the SSA or VAS.Any artist wishing to join the SSA or VAS or renew their membership can do so online at   {insert your link}

Non-members can submit up to 3 works and will be charged £15 per submission. 

Artists can submit a group of works as one entry if the group was created with the intention of being viewed as a whole, e.g. a large installation comprised of small elements. Submit these via the Installation category.

Artwork images and details
General Submission: Up to 3 images of each work. If possible please include an image of your work in context to give an idea of scale.

Photos should be JPEGs with a maximum file size of 1MB, at least 72 dpi, and at least 1000px along the longest edge.
Save your image files with your name and the title of your artwork as the file name, eg, JoeBloggs_Untitled1.jpg.
Do check that all images are sharp and as true as possible to your artwork. For further guidance on photography and images see {link}

Please ensure all artwork details are correct - titles, prices etc. submitted at this stage will be used for labels, exhibition catalogue and online.

No work will be exhibited that has also been shown or will be shown in the RSA open exhibition or New Contemporaries, or that has previously been shown in any Society of Scottish Artists, Visual Arts Scotland or Royal Scottish Society of Painters in Watercolour annual exhibitions.

No reproductions or copies of any kind will be accepted. Giclee prints will only be accepted for photographic and original digital artwork entries.

Artists do not need to be Scottish or have a Scottish connection to exhibit. Please note however that all pre-selected works need to be delivered to and collected from the gallery by the artist or a nominated representative, we cannot accept submissions or return works by post.

Pre-selection results will be available on the online submission site by the dates stated above. Selection of certain works may be made with conditions and curatorial suggestions by the Council. The judging panel’s decision is final and there is no appeals process. We regret that we cannot offer feedback on the results of the selection.

Pre-selected works
Works that pass the online pre-selection process must be delivered to the gallery on the date stated above. All works that are pre-selected online are still subject to final selection by the panel on delivery to the gallery.

Work selected for the exhibition will be subject to an administration fee of £5 per work for Society members, and £15 per work for non-members.

Works that are not included in the final selection should be uplifted from the gallery on the date stated above.

The Society has no storage space so works not hung must be collected on this date. Any work not uplifted becomes the property of the Society and may be disposed of or recycled.

Where two artists are collaborating on a single work the submission will count as one of the permitted entries from each of the artists. Artists submitting collaborative work can use the rest of their permitted entries to submit solo works.

Delivery of your work
The gallery is not manned by Society staff out with the advertised times and access cannot be arranged.

All packaging materials must be removed from the gallery.

There is no car park at the gallery. Where possible please arrive on foot or by public transport. Vehicular access will only be allowed for the delivery of large scale or heavy works.

Download the printable label, stick it to a piece of card or stiff paper, and attach it with string to the back of your work so that it can hang freely over the front of your work. Please also attach a permanent label to your work with name, title, price and a contact phone number.

Our recommended carriers are: Ali MacAuley: 0131 4433525, 07740 941715 / Van Go Go 2: Stuart Horsburgh, 07867 501778,

Please ensure a high standard of presentation of works. No metal frames will be accepted. Any framing should be professionally finished and contemporary. 

Works with wet paint will not be accepted, the artist is liable for the cost of any damage caused to other works by such items.

All works being handed in must be free of all hooks and cords and clearly marked ‘this way up’ where appropriate.  The artist is liable for the cost of any damage caused to other works by protruding hooks and fixings.

Mirror plates for hanging are provided by the Society.

Plinths and Display Equipment
Artists must provide their own floor standing plinths. All plinths should be a simple construction and painted white. The Society does not supply plinths. 

Artists must provide their own display equipment at the time of submission. All display equipment must arrive in good condition and ready for use as no painting is permitted within the gallery.

Any specialist display and hanging mechanisms must be clearly outlined in the submission proposal and any extra costs incurred should be borne by the artist.

Selected artists must supply their own electronic equipment if needed at the point of submission. All electronic equipment must be PAT tested prior to handing in. All equipment must be labeled with artist’s name and contact number.

Whilst every possible care will be taken of works submitted, the Society cannot be responsible for any loss or damage incurred during the exhibition or in transit to and from it.  The Society does not insure the exhibits andartists are advised to insure their own work.

Sales & Commission
Professional members of the SSA + VAS will be charged a reduced commission rate of 35% on the sale price of all work sold in the exhibition.

All other artists will be charged a commission of 40% on the sale price of all work sold in the exhibition.

Any private sale must be intimated to the sales agent of SSA, and will be subject to the same level of commission. A sale made through the Society shall have precedence. 

Removal of Works
Works cannot be removed until the end of the exhibition.

The gallery is not manned by Societies’ staff out with the advised return date and times and access to collect works cannot be arranged.

The Society reserves the right to sell any works not collected after a six week period. Any costs incurred in storing uncollected work will be passed on to the artist.

Artists are responsible for arranging the collection of their own work if delivered by carrier.

Image use and Photography
It will be assumed that photographic reproduction by order of the Council of all works submitted is allowed by the artist unless otherwise indicated. Images and photographs of works will be used for marketing and promotion.

By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors on all matters Is final and no correspondence will be entered into.

I understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise The Organisers To process, store, and utilise the data in my submission and agree that, if selected for the exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.
All information provided by me is true and accurate and that the work submitted is whollyof my own creation.


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